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Permission to publish your research

Most of the material in our holdings is protected by Crown Copyright. If you plan to publish or publicly exhibit work that includes copies of our archives, you usually need to get our permission first.

We define publication as making anything available to the public in the following formats:

  • book

  • periodical or magazine

  • leaflet or brochure

  • exhibition caption

  • poster

  • film, tv, video

  • artwork

  • electronic or digital

  • website

  • other formats.

Ask an archivist about permission to publish

Visit the Intellectual Property Office to learn more about Crown Copyright

Publishing work that uses online records

You don't need our permission to publish if you use images of records that have been digitised and are available online – these are covered by a Creative Commons license.

How to cite archives

Citation style

It's up to you what format and style of citation you use. The best one may depend on the type of work you're doing, or where you plan to publish your research.

Victoria University of Wellington has helpful guides to different citation styles.

Learn how to cite in different styles – Victoria University of Wellington

Footnote citation

What to include

Whatever style you use, if you're citing a record you need to include the:

  • agency code

  • series number or accession number

  • record number

  • R-number

  • full name and location of the archive that holds the record – for example, "Archives New Zealand Te Rua Mahara o te Kāwanatanga, Christchurch".

Example

A footnote citation for a record could use this format.

AATJ 6091 W5098 6050-1 R17313148

Archives New Zealand Te Rua Mahara o te Kāwanatanga, Wellington

Bibliographic reference

What to include

A bibliographic reference should include the:

  • name of the agency that transferred the record to us

  • series title and series number (or the accession number and name if there is no series recorded)

  • full name and location of the archive that holds the record – for example, "Archives New Zealand Te Rua Mahara o te Kāwanatanga, Christchurch".

See definitions of all the terms we use on record listings

Example

A bibliography reference for a record could use this format.

Ministry of Energy, Energy Main Filing System, Series 6091

Archives New Zealand Te Rua Mahara o te Kāwanatanga, Wellington

Unpublished research

If you're not planning to publish your research, you don't need to cite the records you use – but remember that citing your sources:

  • is good academic practice

  • will make your work easier for readers to understand

  • may help you find a record you need again in the future.

Ask a question about copying or citation

Make sure you know the rules about copying and citation before you publish or exhibit your work.

Ask an archivist about copying or citation

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