Matatapu
Privacy
Archives.govt.nz is the official website of Te Rua Mahara o te Kāwanatanga Archives New Zealand. The purpose of this privacy policy is to let people visiting archives.govt.nz know when we collect personal information, what we collect and what we do with it. It also includes data use and privacy information for surveys we conduct.
Privacy Act 2020
Archives New Zealand respects your privacy. We follow the information privacy principles set out in the Privacy Act 2020. You may browse, and access information contained within our websites without providing any personal information.
We may ask you provide personal information when you ask us for advice, report a breach, make a complaint or complete an online form, such as submitting an enquiry. We will not disclose the personal information provided — it will be used only for the purpose which you provided it and in the administration of our services unless required of us by law. For example, comments submitted on Intentions to Dispose are public records and are subject to the Official Information Act 1982. Personal information you provide us will be stored securely. It will be retained and disposed of in accordance with our records retention obligations.
We protect your personal information and will not disclose it to any third parties, except as authorised by law or by you. There are certain circumstances where the Privacy Act 2020 is superseded by other legislation. Where this is the case, we will contact you.
Our websites
If you visit archives.govt.nz or use Collections search to read or download information, Archives New Zealand collects and stores the following details:
your IP address
the search terms you used
the pages you visited on our website and the links you clicked on
the date and time you visited the website
the referring website (such as Google) that linked you to archives.govt.nz or Collections search
your operating system
the browser you use, such as Internet Explorer, Chrome or Mozilla Firefox
other things like your screen resolution and the language setting of your browser.
The information collected tells us the number of visitors to different sections of the website, identifies what information is of most and least interest, monitors system performance, and helps us make our website more useful to visitors. Information collected is not shared with any third party.
Our surveys
All survey responses will be used by Archives New Zealand (part of the Department of Internal Affairs) to review our service provision to users. Archives New Zealand will use data collected from the survey responses to write an internal report with anonymised comments and will retain the raw data on which the report is based.
Survey responses may be subject to requests under the Official Information Act 1982. Personal details can be withheld under this Act, including names and email addresses. If you or your group do not want any information contained in your survey response to be released, you need to make this clear in the relevant survey response — and explain why. For example, you might want some information to remain confidential because it is commercially sensitive or personal.
The Privacy Act 2020 governs how Archives New Zealand collects, holds, uses, and discloses personal information about submitters and their applications. Submitters have the right to access and correct their personal information.
If you have any further queries, please contact Privacy@DIA.govt.nz where the team will work with Archives New Zealand on answering.
Privacy questions
Archives New Zealand is part of the Department of Internal Affairs. If you have any questions regarding privacy, please contact:
Privacy Officer
Department of Internal Affairs
PO Box 805
Wellington 6140
Phone: +64 4 495 7200
Email: privacy@dia.govt.nz
Privacy complaints
If you are not satisfied with our response to any privacy-related concern you may have, you can contact the Privacy Commissioner.